Benefits:
- remote
- part time
- marketing
- Profit sharing
- Signing bonus
- 401(k)
- Bonus based on performance
Job Summary
We are seeking a detail-oriented and analytical Digital Media Ads Billing Specialist to oversee and manage the end-to-end billing, reconciliation, and financial tracking for our digital advertising campaigns. In this role, you will bridge the gap between media buying teams, digital platforms (e.g., Google Ads, Meta, TikTok, programmatic DSPs), and accounting. You will ensure accurate invoicing, timely payment processing, client billing, and revenue/margin tracking across all digital ad channels.
Key Responsibilities
1. Campaign Billing & Invoicing
- Generate and issue accurate monthly client invoices for digital ad spend, agency fees, and media management services.
- Review and process vendor invoices from major digital ad platforms (Google Ads, Meta Ads Manager, LinkedIn, TikTok, Amazon Ads, DSPs, etc.).
- Ensure billing aligns with client contracts, insertion orders (IOs), and approved campaign budgets.
2. Reconciliation & Discrepancy Management
- Perform monthly reconciliations between platform-reported ad spend, internal tracking tools, media buying logs, and accounting software.
- Identify, investigate, and resolve billing discrepancies between reported impressions/clicks, invoiced amounts, and client budgets.
- Request credit memos or invoice adjustments from ad networks and platforms when billing errors occur.
3. Financial Tracking & Budget Oversight
- Monitor real-time ad spend pacing across active campaigns to prevent overspending or underspending.
- Track client credit limits, pre-payments, retainers, and payment statuses to mitigate financial risk.
- Collaborate with media planners and buyers to ensure proper set up of credit lines, insertion orders, and payment methods across ad platforms.
4. Reporting & Collaboration
- Prepare monthly media spend reports, gross-to-net revenue reconciliations, and margin analysis for internal management.
- Work closely with Accounts Receivable (AR) and Accounts Payable (AP) to ensure timely vendor payments and client collections.
- Maintain organized digital records of all insertion orders, client approvals, contracts, and platform receipts for audit compliance.
Qualifications & Skills
Required Qualifications
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Education: Bachelor’s degree in Accounting, Finance, Business Administration, Media Management, or a related field.
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Experience: 2–4+ years of experience in digital ad billing, agency finance, media operations, or advertising reconciliation.
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Platform Knowledge: Hands-on experience with major digital advertising platforms (Google Ads, Meta Ads Manager, LinkedIn Campaign Manager, TikTok Ads, programmatic DSPs).
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Software Proficiency:
- Advanced proficiency in Microsoft Excel / Google Sheets (Pivot tables, VLOOKUP/XLOOKUP, data modeling).
- Familiarity with accounting & ERP software (e.g., QuickBooks, NetSuite, Xero, SAP).
- Experience with agency management tools (e.g., Advantage, Workamajig, Mediaocean/Prisma, or custom CRM systems) is a plus.
- Advanced proficiency in Microsoft Excel / Google Sheets (Pivot tables, VLOOKUP/XLOOKUP, data modeling).
Key Competencies & Soft Skills
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Attention to Detail: High precision in working with large sets of financial data and media metrics.
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Problem-Solving: Ability to investigate and resolve complex spend discrepancies across multiple platforms.
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Communication: Clear communication skills to liaise effectively between internal finance, media teams, clients, and vendor support.
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Time Management: Strong organizational skills with a proven track record of meeting strict monthly billing deadlines.
This is a remote position.
Compensation: $85,000.00 - $140,000.00 per year
Activate Games
Activate is a state of the art facility with a wide variety of gaming experiences. You and your group enter inside a video game experience and become the players to actively and mentally complete challenges. We are currently seeking passionate and customer service savvy professionals in the role of Game Facilitator.
Company Website: www.activate.games
(if you already have a resume on Indeed)